Administrative Assistant - SSI

Legal Aid Society of San Diego (LASSD) is the largest poverty law firm serving San Diego County since 1953, dedicated to providing equal access to justice. They are seeking an Administrative Assistant to perform various administrative and clerical tasks to support their team and ensure efficient operations.

Responsibilities

• Request client medical records for SSI/SSDI applications
• Follow-up with medical providers by phone, facsimile, and email to ensure LASSD’s receipt of requested medical records
• Process incoming referrals from all sources
• Create and assign intakes to staff members
• Perform secretarial work, such as making copies, preparing letters, forms, documents, and other such tasks
• Assist in the preparation of materials for, and make arrangements for, meetings, seminars and training events as required
• Assist with requisition of supplies
• Update printed handbooks and manuals with supplements as received
• Assist with outgoing mail
• Distribute incoming mail
• Scan mail electronically for staff
• Maintain needed templates and forms
• Assist advocates and attorneys with creating client file folders and with filing
• Data entry
• Contact clients, organizations, and others to obtain specified information, under the supervision and direct request of their manager
• Other tasks as assigned
• Compliance with all program and grant requirements

Skills

• High School Diploma or GED
• Must have secretarial skills sufficient to provide clerical assistance to the team
• Must have writing skills sufficient to compose correspondence, reports, announcements, and public information materials
• Must have knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint), and have the ability to learn firm-specific software/databases
• Ability to work independently as well as support team efforts
• Must have reliable transportation
• Strong oral and written communication skills
• Strong organizational skills
• Fluency in written and spoken Spanish preferred
• Demonstrated commitment to serving low-income people
• Ability to work successfully with people from diverse backgrounds
• At least one (1) years' experience working in an office setting

Benefits

• Generous benefits package
• 35-hour work week
• Paid vacation leave
• Sick leave
• 100% employer-paid medical premium
• 50% employer-paid premium for dependents under LASSD health plan
• Dental benefits
• Vision benefits
• Life benefits
• 403(b)-retirement plan
• Dependent and health flex savings accounts (FSA)
• Law school loan repayment program
• Public Service Loan Forgiveness (PSLF) Program

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