AR/AP Administrator

About the position You are responsible for maintaining the integrity of the financial transactions and the accuracy of the general ledger accounts as it pertains to Accounts Receivable and Accounts Payable. You will also use judgement, skill and discretion to perform other financial duties as requested by accounting manager and/or director, finance, and/or required by business operations.

Responsibilities

• Apply payments of invoices to open AR invoices using various software applications and working with internal CSRs and external Governmental Financial Representatives to resolve any billing and receipt discrepancies.
• Monitor 574 status orders and coordinates with various members of the Operations team for potential resolutions.
• Work with detailed invoicing of Government Contracts (must understand and meet all Government Invoicing Regulations – FARS & DFARS) using internal and governmental software applications.
• As needed, generate and analyze essential Account Receivable reporting pertinent to the Company.
• Conduct a three-way match of purchase orders, receipts of goods, and vendor invoices.
• Review invoices through an electronic routing system and review routing to ensure accuracy.
• Process wire transfers quickly and accurately
• Reconcile vendor statements to the supplier ledger.
• Perform payment runs multiple times a week for invoices coming due.
• Research and resolve discrepancies between invoices and purchase orders.

Requirements

• Associates degree in accounting or business-related field.
• Previous experience in government billing, invoice payment application, resolving billing discrepancies, communicating with government officials.
• 2 years minimum of accounts receivable experience. May include military personnel who have been formally trained or have relevant experience in lieu of civilian experience.
• Highly meticulous and organized to execute multiple projects at once, adhering to deadlines.
• Excellent verbal and written communication skills. Must be able to engage in and exchange communication with others in all situations.
• Self-driven and proactive in nature. Takes initiative to resolve challenges.
• PC proficiency in Microsoft Suite products (Word, Excel, Outlook, PowerPoint, etc.)

Nice-to-haves

• DFAS application experience preferred.
• JD Edwards, In-house Applications, Government systems experience preferred.

Benefits

• Wellness Program
• 3 weeks of PTO with a generous accrual policy
• Employee Assistance Program (EAP)
• Observe 14 annual Holidays.
• Nationwide Medical, Dental, Vision, & FSA
• Flexible Work Life Balance
• Optional Additional Life Insurance
• Casual Work Environment
• Short- & Long-Term Disability
• Progressive Associate Recognition Program
• Annual social and community events
• Company Provided Professional development
• Company provided PC and office supplies
• Annual Education Assistance Program
• On-site Free Parking [Hybrid/ In-person]
• 401K with bi-weekly Safe Harbor contributions

Apply tot his job Apply To this Job