Conference Chair

The Conference Chair serves as the primary leader and visionary for the Hands Up Conference, responsible for overseeing all aspects of planning, coordination, and execution. The Chair ensures the conference achieves its mission, delivers a high- quality experience for all attendees, and upholds the values and goals of the organization. Job Duties & Responsibilities Leadership & Strategy

• Provide overall vision and strategic direction for the conference
• Set goals, timelines, and priorities for the planning committee
• Serve as the primary decision-maker and point of escalation for conference-

related matters

• Represent the Hands Up Conference to external stakeholders, sponsors, and the

public Committee Oversight

• Recruit, appoint, and lead subcommittee chairs (e.g., programming, logistics,

marketing, sponsorship, volunteers)

• Facilitate regular planning meetings and maintain momentum across all teams
• Ensure accountability and follow-through on all committee deliverables
• Mediate conflicts and resolve challenges within the planning team

Program Development

• Collaborate with the programming committee to develop a relevant, engaging,

and impactful conference agenda

• Review and approve keynote speakers, session topics, and workshop facilitators
• Ensure all content aligns with the mission and theme of the Hands Up

Conference Financial Oversight

• Work with the treasurer or finance team to develop and manage the conference

budget

• Approve major expenditures and monitor financial performance
• Support sponsorship and fundraising efforts as needed

Stakeholder & Community Relations

• Build and maintain relationships with sponsors, partners, vendors, and

community organizations

• Serve as the official spokesperson and ambassador for the conference
• Engage with past, present, and prospective attendees to gather feedback and

build excitement Event Execution

• Oversee on-site operations and serve as the primary point of contact during the

event

• Welcome attendees, open and/or close the conference, and make key

announcements

• Ensure a safe, inclusive, and welcoming environment for all participants
• Conduct a post-conference debrief and lead an evaluation of successes and

areas for improvement Administrative Responsibilities

• Maintain accurate records of meetings, decisions, and key documents
• Ensure compliance with organizational policies and applicable regulations
• Submit a final post-conference report to the governing board or organization

leadership

Qualifications

• Demonstrated experience in event planning, project management, or conference

leadership

• Strong organizational, communication, and interpersonal skills
• Ability to lead and motivate a diverse volunteer or professional team
• Passion for the mission and values of the Hands Up Conference
• Availability to commit sufficient time during the planning period and throughout

the event Term & Commitment

• Term length as defined by the organization (e.g., one conference cycle)
• Estimated time commitment: varies by phase, with increased hours as the event

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