Talent Acquisition Operations Coordinator

Kepler Communications Inc. is seeking a highly organized and detail-oriented Talent Acquisition Operations Coordinator to join their growing People & Culture team. The role involves delivering a seamless candidate and hiring manager experience while supporting recruiting operations across the organization, including coordinating interviews and managing recruiting logistics.

Responsibilities

• Coordinate and schedule candidate interviews across multiple time zones, including hiring manager interviews, panel interviews, executive interviews, and final-round interviews
• Manage both virtual and on-site interview logistics, ensuring a seamless experience for candidates and interview teams
• Partner closely with recruiters, candidates, and hiring managers to efficiently manage interview calendars and resolve scheduling conflicts
• Serve as a point of contact, alongside the recruiter, for candidates throughout the interview process, providing timely communication and support
• Prepare interview schedules, feedback forms, and interview materials for both candidates and hiring teams
• Coordinate candidate travel and accommodations when required
• Support scheduling of interview pre-briefs and debrief meetings and assist with the collection of interview feedback
• Maintain accurate candidate records, interview stages, and recruiting data within Lever and other recruiting systems
• Deliver an exceptional candidate experience through proactive communication, professionalism, and attention to detail
• Welcome and support candidates during on-site interviews, including coordinating meeting rooms, visitor access, and hospitality
• Support candidate communications, including interview confirmations, scheduling updates, and recruitment process information
• Support the administration of Kepler's Employee Referral Program
• Track referrals and assist with referral bonus processing and reporting
• Partner with the Talent Acquisition Manager to promote referral initiatives and encourage employee participation
• Help monitor referral program effectiveness and identify opportunities for improvement
• Maintain recruiting data integrity within Lever and other recruiting systems
• Collaborate with recruiters to post and manage job openings across internal and external job boards
• Assist with recruiting metrics, reporting, pipeline tracking, and talent acquisition dashboards
• Support recruiting process documentation and continuous improvement initiatives

Skills

• Bachelor's degree or diploma in Human Resources, Business Administration, Communications, or a related field, or equivalent professional experience
• 1+ years of experience (including internships) in recruiting coordination, talent acquisition, human resources, administration, customer service, or a similar support role
• Strong proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and commitment to accuracy
• Customer-service mindset with a passion for delivering outstanding candidate experiences
• Ability to handle confidential and sensitive information with professionalism and discretion
• Eagerness to learn, take initiative, and grow within Talent Acquisition
• Comfortable working in a fast-paced, high-growth environment with changing priorities
• Experience using Lever ATS or another Applicant Tracking System
• Experience with Slack, Confluence, SharePoint, or other collaboration tools
• Experience with creating and posting to professional marketing, social media and business platforms such as LinkedIn, Career Sites, Canva, and Instagram
• Experience coordinating interviews or supporting recruitment processes
• Experience supporting recruiting operations in a high-growth technology or startup environment
• Experience supporting employee referral programs
• Familiarity with HRIS platforms such as Dayforce
• Experience coordinating events, calendars, travel, or multiple stakeholder schedules

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