Administrative Assistant

Priceline is a leading player in online travel, dedicated to creating an ethical and inclusive work environment. The Administrative Assistant will provide exceptional administrative support to the People & Culture department, enhancing its overall capacity and efficiency.

Responsibilities

• Assists in organizing departmental meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials. Ensures effective communication and follow-up on action items
• Provides receptionist support on days where there is a large gathering of employees or outside guests
• Manages and files expense reports for all Director+ members of the P&C team. Handles exceptions, troubleshoots, etc. This includes charges to company cards for swag and giveaway items related to summer and holiday gatherings
• Manages overall departmental calendar (staff meetings, P&C leadership team meetings, P&C QBR meetings, periodic staff workshops, absences, anniversaries, birthdays, other celebrations). Collects and presents agenda items and follow up actions
• Liaise with the Legal department throughout the contract management process to ensure appropriate contracts and timely movement through the contract development process
• Organizes and maintains departmental files, shared drives, etc.. Creates and updates various reports and presentations as needed
• Supports departmental events and activities by assisting in the planning, coordination, and execution. This includes venue selection, arranging logistics, coordinating with vendors, and managing budgets
• Set up purchase orders in financial systems, receive and process invoices, track exceptions
• Liaise with Finance to establish new vendors. Serve as point of contact for outside vendors from contract creation through PO payment

Skills

• Bachelors or an Associates degree
• Experience working in an Administrative role within Human Resources is a plus
• Strong communication and interpersonal skills
• Ability to manage multiple priorities
• Motivated with an upbeat personality, loves to learn
• Proactive and strategic thinker
• Proficiency working with Google Suite and using communication tools and technologies
• Demonstrated track record of living the values necessary to Priceline: Customer, Innovation, Team, Accountability and Trust
• Unquestionable integrity and ethics is essential

Benefits

• Health & wellness coverage including medical, dental, vision, and mental health resources
• Generous time off including PTO, holidays, a company-wide Priceline Pause reset week, and paid volunteer days
• Work/life support including the ability to work up to 4 weeks per year from anywhere, parental leave, dependent care and family support resources, Summer Fridays, and office perks like stocked kitchens and catered meals (varies by location)
• Financial security programs such as retirement plans with company contributions, life and disability coverage, and tax-advantaged accounts
• Signature travel perks including employee-only discounts on hotels and flights, VIP deals, and Big Deal Bucks credits
• Additional perks & discounts like travel and partner discounts, tuition support, legal support, and pet benefits
• A people-first culture with Employee Resource Groups (ERGs), social events, recognition programs, and service awards that help you connect, grow, and celebrate together
• This role is eligible for our hybrid work model: Three days in-office.
• Flexible work at Priceline Priceline is following a hybrid working model, which includes two days onsite as determined by you and your manager (ideally selecting among Tuesday, Wednesday, or Thursday). On the remaining days, you can choose to be remote or in the office.

Company Overview

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