Financial Specialist and Administrative Assistant

Financial Specialist and Administrative Assistant Lutheran Mideast Development https://lutheran-mideast.org/ West St. Paul, Minnesota Job Information Job Category: Accounting/ Finance, Administrative/ Support Salary: $15,600 Per Year Industry: Human Development Position Type: Part Time Experience: 2 - 5 years Education: Associate Degree Passionate about social justice? Feel a calling to help the dispossessed? About Lutheran Mideast Development: Lutheran Mideast Development https://lutheran-mideast.org/ is an international non-profit organization that has been working with displaced women, children and refugees primarily of Kurdish origin in the Middle East for over 100 years. We have been educating and supporting this ethnic group in various forms and modes working with local organizations in the Kurdish regions of the Middle East. How can you help? We are looking for an individual who can wear many hats and is flexible, organized and willing to pitch in when needed. Someone who will process incoming donations, maintain databases, handle financial recordkeeping, including preparation of financial statements, banking, wire transfers, organize fundraising and “friend raising” events, organize and execute bimonthly mailings, work with an international director, executive director, board members and volunteers; will implement policies and procedures as needed. You must be a self-starter and multi-tasker. This is no ordinary job - it’s a challenge with moral rewards. You need not be a practicing Lutheran to work with us - just have a passion for social justice in the world. We offer you the opportunity to make a difference. If you are intrigued, please send us your resume, a cover letter including why this position interests you, and your availability to [email protected]. The deadline for applications is June 19, 2026. Position Summary: Lutheran Mideast Development is seeking a detail-oriented and organized individual to fill the role of Financial Specialist and Administrative Assistant. This position will be responsible for preparing and maintaining accurate financial records and providing comprehensive administrative support to ensure the smooth operation of our programs and initiatives. The ideal candidate will have a strong background in non-profit finance and bookkeeping and administrative functions, with a passion for supporting the development of women and youth and community engagement. This is a part-time position, working an average of 15 hours per week. Compensation & Benefits: ● Starting at $15,600, depending on qualifications ● A position where the employee can work from home and from the office. Key Responsibilities: Financial matters (70%), Reports to Executive Director: ● Creates and maintains accurate records of financial transactions, including accounts payable and receivable, payroll (including payroll tax deposits, quarterly and annual payroll tax returns, W2s and 1099s) and general ledger entries. ● Reconciles and balances accounts on a regular basis to ensure accuracy and compliance. ● Prepares financial reports and statements as required. ● Assists in budget preparation and monitoring, providing relevant financial data to support decision-making. ● Ensures compliance with applicable financial regulations and organizational policies. ● Assists external accounting firm to produce annual 990 filing. ● Maintains sales tax records and files annual state sales tax return. ● Assists Executive Director to support annual audits and other financial reviews. ● Collaborates with Board Treasurer. ● Works closely with International Director with respect to financial disbursements. ● Attends Board meetings and presents financial information. ● Assists with special projects and other duties as assigned by the International Director or Executive Director. Administrative Support (30%), Reports to Executive Director: ● Provides administrative support to various programs within the organization. ● Performs general office duties such as answering and directing phone calls and inquiry emails and maintaining our files. ● Handles routine correspondence and responds to requests for information in a timely and professional manner. ● Assists International Director in coordination of solicitation mailings and management of print and digital mailing lists. ● Processes donations and gift acknowledgements. ● Manages donor database, including maintaining records of donor information, donations, and history of engagement with Lutheran Mideast Development, in addition to regular data quality improvements. ● Maintains storage and inventory of partner created goods. ● Maintains informational and sales event calendar, event registration and co-ordinates set-up and dismantling of event materials. ● Assists with special projects and other duties as assigned by the International Director or Executive Director. Qualifications: ● Associate's degree in accounting, business administration, or a related field; or equivalent experience. ● Minimum of 2 years of experience preferred in non-profit finance and bookkeeping and administrative roles. ● Proficiency in accounting software, CRM systems, Google Workspace, and Microsoft Office Suite (Word, Excel, Powerpoint). ● Proficiency in disbursement and funds receipt processes via wire, ACH and check. ● Experience with Quickbooks Online, Square and Paypal preferred. ● Strong organizational skills and attention to detail. ● Excellent written and verbal communication skills. ● Ability to manage multiple tasks and prioritize effectively. ● Familiarity with nonprofit financial management and reporting. ● A commitment to Lutheran Mideast Development’s mission and values, which include collaboration, inclusion, stewardship and experiential learning. Working Conditions: ● This position operates from home and in an office environment. ● This position requires setting up and taking down displays. ● Part-time working hours including occasional evening or weekend hours for special events. ● Some local travel may be required. How to Apply: Interested candidates should submit a resume, cover letter, and 2 professional references to [email protected] or via mail to Lutheran Mideast Development, 1575 Charlton Street, West Saint Paul, MN 55118. The deadline for applications is April 30, 2025. Lutheran Mideast Development is a 501(c)3 non-profit and equal opportunity employer. Apply To This Job