Faculty Administrative Assistant job at Cornell University in Ithaca, NY

Faculty Administrative Assistant Location: Ithaca, NY Full time job requisition id WDR-00059019 Faculty Administrative Assistant The Opportunity This role provides high-level administrative support to Cornell Law School faculty in their teaching, research, and service work. Responsibilities include managing complex administrative tasks such as drafting correspondence, editing materials, coordinating events, maintaining websites, and assisting with class and workshop preparation. The position also handles travel coordination and reimbursement processing for faculty and visitors. Additionally, the assistant serves as a key liaison between faculty, students, staff, the University, and external organizations. About the Law School Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 90 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields.

Key Responsibilities

Provide high-level administrative support to multiple faculty members, including permanent, visiting, and adjunct professors. Proofread, edit, and format a wide range of academic and professional materials such as correspondence, manuscripts, research papers, and course documents. Coordinate faculty events, including scheduling venues, managing invitations and RSVPs, arranging catering, and overseeing event logistics. Manage faculty calendars, schedule meetings, and serve as a liaison between faculty, students, and other stakeholders. Maintain confidentiality and handle sensitive documents and information appropriately. Update faculty profiles, CVs, and course content on the Law School website and learning platforms like Canvas. Assist with course preparation, including gathering materials, creating seating charts, ordering supplies, and preparing syllabi and course packets. Support classroom administration, including exam preparation, student review processes, and managing course budgets. Conduct research support tasks such as organizing data, preparing spreadsheets, managing bibliographies, and securing copyrights. Assist with faculty travel arrangements, including booking travel, processing reimbursements, and tracking expenses. Monitor research accounts and Workday entries, ensuring accuracy in reporting and student assistant time approvals. Perform general office duties such as copying, scanning, mailing, purchasing supplies, and maintaining office organization. Ensure compliance with university policies and support faculty in following administrative procedures. Provide backup support to other administrative staff and participate in additional projects as needed. Learn and use new software systems to support administrative and academic functions. What We Need For further consideration, please submit a resume and cover letter. Associate’s degree and 2–4 years of relevant experience, or an equivalent combination of education and experience. Ability to work effectively in a fast-paced, team-oriented environment while managing multiple priorities and deadlines. Strong written and verbal communication skills. Excellent organizational, planning, and time management abilities. Strong attention to detail and a high level of service orientation. Ability to work effectively with diverse populations and build inclusive working relationships. Capability to manage high workloads during peak periods and maintain performance under pressure. Sound judgment and problem-solving skills for resolving issues independently. Proficiency in Microsoft Office Suite, presentation software, and electronic communication tools. Willingness and ability to learn new software and systems as needed. If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t. Proficiency in word processing and event coordination Experience with Westlaw, Lexis Nexis, Concur, eShop, WordPress, Canvas, and Cornell procurement and accounting systems This is a full-time (39 hours/week) Endowed College position that is based in Ithaca, NY with a hybrid work arrangement. Core hours are Monday through Friday, 8am to 4:30pm with flexibility as needed. This is a 10-month position. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Hybrid Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Apply To This Job