Program Operations Coordinator

The National Association of State Procurement Officials is seeking a Program Operations Coordinator to support their partnership with Arizona State University. This role involves managing logistics, coordinating events, and developing engagement programs to enhance talent development initiatives.

Responsibilities

• Maintain comprehensive records of all activities specified in the NASPO-ASU Agreement, including tracking deliverables, partner communications, event schedules, and engagement data
• Assist in scheduling and coordinating meetings, calls, webinars, and attendance at events for NASPO staff including the Supply Chain Executive Council (SCEC) and Supply Chain Management Association (SCMA)
• Make recommendations and develop programs for student engagement at ASU, including developing a Student Ambassador program
• Working collaboratively with team members, coordinate and schedule NASPO speakers for classes within the NDSCM each semester
• Prepare agendas, proposals, and materials for meetings, to include minutes when appropriate
• Support data collection and analysis for reporting purposes, including surveys, program evaluations, and performance metrics
• Track participant registration, progress, and engagement in professional development programs, ensuring accurate reporting of outcomes
• Support the development of a procurement talent pipeline between local high schools, community and technical colleges, and the NDSCM
• Promote and recruit students for the NASPO Internship Program, NASPO Scholars, and other programs
• Support the development and implementation of new programming to include focusing on engagement within high schools and clubs such as DECA
• Assist in the logistical planning and execution of signature events and programs, including shipping materials, preparing agendas, and coordinating on-site operations
• Provide administrative support to specified individuals for trips to ASU (generally primary members, C-suite, and assigned NASPO staff)
• Utilize community and industry networks to enhance NASPO’s visibility and promote partnership opportunities, including social media promotion
• Create and maintain 'how-to' process documents for operational workflows to maintain consistency, efficiency, and knowledge sharing across the division
• Order and track the team’s swag inventory for events, conferences, and partner engagements
• Support with additional tasks outlined in projects or initiatives assigned to the Partnerships and Procurement Talent Development teams
• Perform other related duties as assigned to effectively execute on the division’s mission and goals
• Travel to NASPO related conferences, business meetings, and partner events. Anticipated travel is 10-25%

Skills

• Bachelor's degree and/or some combination of 1-3 years of experience in any of the following: Engagement with students (high school or college), Experience in association management or talent management, Academic Management/Programming, Development of programs
• Must reside in the greater Phoenix metro area
• Public Procurement operations
• Demonstrated success in program development

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