[Remote] Administrative Associate - Innovative Engines and Energy Company

Note: The job is a remote job and is open to candidates in USA. Andiamo is a globally recognized staffing and consulting firm that specializes in placing top technology and go-to-market professionals. They are seeking an Administrative Operations Coordinator to support operational teams responsible for equipment calibration and compliance, focusing on data management and administrative processes.

Responsibilities

• Provide administrative assistance to operational teams by gathering data, preparing reports, organizing documentation, and responding to routine information requests. Maintain accurate records within internal systems, spreadsheets, and shared platforms
• Upload and structure existing calibration data into the organization’s equipment management system. This includes processing large data sets originating from supplier spreadsheets and preparing them for system integration across multiple operational locations
• Collaborate with operational teams across multiple sites to confirm that all calibration-related data has been uploaded accurately and validated within the system
• Support purchasing activities related to calibration services by preparing and submitting purchase requisitions through procurement systems. Maintain accurate documentation and coordinate with internal teams to ensure timely processing
• Organize and maintain calibration documentation so that certificates are properly stored, accessible, and traceable for compliance and operational review
• Track scheduled calibration events for specialized equipment and coordinate with operational teams to ensure required calibrations are completed on time across all relevant sites
• Maintain organized documentation for operational procedures, reports, and internal policies. Assist with preparing reports and presentations using collected data
• Assist with routine administrative tasks such as preparing correspondence, scheduling meetings, organizing conference calls, and coordinating with internal and external stakeholders
• Participate in operational improvement initiatives and departmental projects by assisting with documentation, data analysis, and process support activities

Skills

• High school diploma or GED required
• At least two years of experience in administrative, operations support, or data coordination roles
• Intermediate to advanced experience working with Excel including data cleaning, formatting, pivot tables, and formulas such as VLOOKUP or XLOOKUP
• Experience working with spreadsheets, document management platforms, and collaborative systems such as SharePoint or similar tools
• Strong ability to identify inconsistencies in data and ensure records are accurate and properly formatted
• Professional written and verbal communication skills with the ability to coordinate with multiple internal teams and external stakeholders
• Ability to follow established work instructions and administrative procedures accurately
• Self-motivated with the ability to manage responsibilities independently while maintaining high productivity and accuracy
• Experience supporting technical teams or equipment-related operations
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Experience working with procurement systems or supporting purchasing workflows

Benefits

• The role is structured as a remote position. Candidates must have prior experience working remotely and maintain a dedicated, distraction-free workspace with reliable connectivity.

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